Effective Date: February 22, 2025
Last Updated: February 22, 2025
Welcome to hkies.org.hk, operated by The Hong Kong Institution of Eng Surveyors. We are committed to protecting your privacy and ensuring that your personal data is handled responsibly. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our Website or interact with our services. By using hkies.org.hk, you agree to the terms outlined in this Privacy Policy.
1. Information We Collect
We may collect the following types of information:
1.1 Personal Data
- Contact Information: Name, email address, phone number, or postal address when you voluntarily provide it (e.g., through forms, subscriptions, or inquiries).
- Account Information: Username, password, or other details if you create an account on our Website.
- Communications: Information you provide when contacting us, such as feedback, inquiries, or support requests.
1.2 Non-Personal Data
- Usage Data: Information about how you interact with the Website, including IP address, browser type, device information, pages visited, and time spent on the Website.
- Cookies and Tracking Technologies: We use cookies, web beacons, and similar technologies to enhance your experience, analyze usage, and deliver personalized content. See Section 5 for more details.
1.3 Information from Third Parties
- We may receive information about you from third parties, such as social media platforms or partners, if you link your accounts or interact with us through those services.
2. How We Use Your Information
We use your information for the following purposes:
- To provide, maintain, and improve our Website and services.
- To respond to your inquiries, requests, or feedback.
- To send you newsletters, updates, or promotional materials (with your consent, where required).
- To analyze Website usage and enhance user experience.
- To comply with legal obligations or protect our rights and interests.
- To prevent fraud, ensure security, and enforce our policies.
3. How We Share Your Information
We do not sell your personal data. We may share your information in the following circumstances:
- Service Providers: With trusted third-party vendors (e.g., hosting providers, analytics tools) who assist us in operating the Website, subject to confidentiality agreements.
- Legal Requirements: When required by law, regulation, or legal process (e.g., court orders or government requests).
- Business Transfers: In connection with a merger, acquisition, or sale of assets, where your data may be transferred to the new entity.
- With Your Consent: When you explicitly agree to the sharing of your information.
4. Legal Basis for Processing (Where Applicable)
Under applicable data protection laws, such as the Hong Kong Personal Data (Privacy) Ordinance, we process your personal data based on:
- Your consent (e.g., for marketing emails).
- The necessity to fulfill a contract or provide services you’ve requested.
- Our legitimate interests (e.g., improving the Website or ensuring security), provided they do not override your rights.
- Compliance with legal obligations.
5. Cookies and Tracking Technologies
We use cookies and similar technologies to:
- Remember your preferences and settings.
- Analyze Website traffic and performance.
- Deliver relevant content or advertisements.
You can manage your cookie preferences through your browser settings. Disabling cookies may affect your experience on the Website. For more details, please refer to our [Cookie Policy] (if applicable, link to a separate Cookie Policy).
6. Data Security
We implement reasonable technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. However, no online system is completely secure, and we cannot guarantee absolute security.
7. Your Rights
Depending on applicable laws, you may have the following rights regarding your personal data:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request correction of inaccurate or incomplete data.
- Deletion: Request deletion of your data, subject to legal exceptions.
- Objection: Object to certain uses of your data (e.g., marketing).
- Withdrawal of Consent: Withdraw consent at any time, where processing is based on consent.
To exercise your rights, please contact us at [Insert Contact Email or Form Link]. We may require verification of your identity before processing your request.
8. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, or resolve disputes. When no longer needed, we securely delete or anonymize your data.
9. International Data Transfers
If you are located outside Hong Kong, your data may be transferred to and processed in Hong Kong or other jurisdictions where our service providers operate. We ensure appropriate safeguards are in place to protect your data in accordance with applicable laws.
10. Third-Party Links
Our Website may contain links to third-party sites. We are not responsible for the privacy practices or content of those sites. We encourage you to review their privacy policies before providing any personal information.
11. Children’s Privacy
Our Website is not intended for individuals under the age of 16. We do not knowingly collect personal data from children. If we learn that we have collected such data, we will take steps to delete it.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised “Last Updated” date. We encourage you to review this policy periodically.
13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
The Hong Kong Institution of Eng Surveyors
No. 79 Tsuen Wan Post Office, New Territories, Hong Kong
Email: [email protected]
Phone: +852 5625 2312
Alternatively, you may submit inquiries via our [Contact Form] (link to form if applicable).
Note: This Privacy Policy is provided for informational purposes and should be tailored to the specific needs and legal requirements of hkies.org.hk. For compliance with the Hong Kong Personal Data (Privacy) Ordinance or other regulations, consult a qualified legal expert.
Skip to content 